Meeting Room 365

How to Send an Additional Response each time your meeting room is booked (Office 365)

Article1 min readUpdated Feb 23, 2025View source ↗
Office 365 has an attribute you can set in Exchange Options (or via PowerShell) to send an additional message each time a room is booked, whether the request is accepted or denied. Here are a few examples: ![Booking Request Accepted](https://storage.crisp.chat/users/helpdesk/website/3619f5110ddb0600/schedule-meeting-unavailable-e_1n3y68d.jpg) ![Booking Request Denied](https://storage.crisp.chat/users/helpdesk/website/3619f5110ddb0600/schedule-meeting-unavailable-e_1jjvy6i.jpg) ## Setup in the Exchange Admin Portal 1. Sign in to the [Exchange Admin Portal](https://admin.exchange.microsoft.com/#/resources/) to manage your Resource Mailbox settings 2. Open a Resource Mailbox (meeting room resource) and click **"Manage Settings"** ![](https://storage.crisp.chat/users/helpdesk/website/3619f5110ddb0600/screenshot-2023-02-26-at-94606_1k4sdbl.png) 3. In the text box at the bottom, add the message you would like to be included as an **AdditionalResponse** in every reply to a booking request ![](https://storage.crisp.chat/users/helpdesk/website/3619f5110ddb0600/screenshot-2023-02-26-at-94621_8gsroa.png)
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