Getting Started Guide for G Suite

# Getting Started Guide for Google Workspace ### Setting up your first meeting rooms for Google Workspace ![](https://storage.crisp.chat/users/helpdesk/website/3619f5110ddb0600/image_11w0qak.png) In this article, we'll cover the entire process for setting up Meeting Room displays for Google Workspace. The first half of this process occurs in the Google Workspace Admin Console. So, if you rely on another IT administrator to manage your Google Workspace tenant, you'll want to include that person for steps 1-3. ## Project Outline: 1. **Create a Google Workspace Service User Account** in the Google Workspace Admin Console 2. **Create Resource Calendar(s)** in the Google Workspace Admin Console 3. **Share Calendars** with your Service User 4. **Set up Meeting Rooms** in Meeting Room 365 5. **Set up hardware** in your office ## Step One: Create a Service User in the Google Workspace Admin Console The first step is to [create a Google Workspace service user](https://admin.google.com/u/0/ac/users?action_id=ADD_USER&journey=1&hl=en), which can read your resource calendar data on behalf of Meeting Room 365 (i.e. _calendars@yourdomain.com_ or _mr365@yourdomain.com_ , etc.). ![](https://storage.crisp.chat/users/helpdesk/website/3619f5110ddb0600/image_mmvgk8.png) This user will need to be (at minimum) a **limited admin**, usually a `Service Admin`. Once a user is created, you can assign it a limited admin role [here](https://admin.google.com/u/0/ac/roles?hl=en). This process takes place in the Google Workspace Admin Console, and a detailed guide can be found [here](https://medium.com/@jamesfuthey/ddefc2ff3cf3). ## Step Two: Create Resource Calendars in the Google Workspace Admin Console Each meeting room in your space will need to be assigned a **Resource Calendar** in the Google Workspace Admin Console. This gives it a unique email address (although it's not very user friendly), which will accept and manage meeting invites on behalf of your room. ![](https://storage.crisp.chat/users/helpdesk/website/3619f5110ddb0600/image_1hfd739.png) A couple of things to note, is that each room will need to be organized by building and location. You can create a building and/or add a resource calendar [here](https://admin.google.com/u/0/ac/calendarresources). A detailed, step-by-step guide can be found [here](https://medium.com/meeting-room-365/adding-a-meeting-room-resource-to-g-suite-c389831122aa). ## Step Three: Share Calendars with your Service User (Google Workspace Admin Console) Next, you'll need to [share the calendars with your service user](https://support.google.com/a/answer/1034381?hl=en) (done from each resource calendar). | We have updated our guide with detailed sharing instructions, here: [Sharing Resource Calendars (Google Workspace) with your service user](/en/article/sharing-resource-calendars-g-suite-with-your-service-user-vg065w/) This will give your Google Workspace account write permissions for the Resource Calendar, which facilitates the instant reservation, extend meeting, and end early features. ## Step Four: Set up Meeting Rooms in Meeting Room 365 There is a wizard which can be accessed from the [Meeting Room 365 Admin Portal](https://manage.meetingroom365.com/), to provision a new Meeting Room display for Google Workspace. ![](https://storage.crisp.chat/users/helpdesk/website/3619f5110ddb0600/image_x3jj3u.png) Click the **Red Plus** in the bottom left corner of the admin portal, and select **Google Workspace**. Next, you will be guided through the process of setting up a resource calendar (if you haven't already), sign into Google Workspace (with your Service User credentials), and finally given a **Display Key**, which you can use to set up your tablet display. ## Step Five: Set up Hardware The final step is to download the Meeting Room 365 app from the app store of choice for your display (iTunes, Google Play, or the Amazon App Store). ![](https://storage.crisp.chat/users/helpdesk/website/3619f5110ddb0600/image_1huju5u.png) When prompted, select `Enter Display Key`, and enter your display key. | Tip: You can use spaces and arbitrary capitalization to make entering the key easier, especially on devices with auto-correct turned on. Meeting Room 365 will strip these details out automatically. ### Hardware Configuration You may wish to see a device specific guide for more details on hardware configuration. They are listed below: [iPad / iOS Setup Guide](/en/article/ipad-ios-setup-guide-o20pmb/) [Android Tablet Setup Guide](/en/article/android-tablet-setup-guide-1xfx44w/) [Amazon Fire OS Tablet Setup Guide ](/en/article/amazon-fire-os-tablet-setup-guide-1i405zd/) That’s it! If you’re stuck, you can always contact us from your admin portal, and we can help you out with setup, configuration, and provisioning.

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